Using Office Documents in a Web World

Administering Office 2000 Web Options

You can control how your users interact with Office 2000 documents on the Web by setting both Office 2000 Web options and Web options specific to each application. Many of the Web options included in Office 2000 can be set through system policies.

Office 2000 system policies for Web options

The general Office 2000 Web options can be set through system policies found in the following category: Microsoft Office 2000\Tools | Options | General | Web Options…\General. Use the Rely on CSS for font formatting policy to specify whether to use cascading style sheets with your Web pages. If you use a cascading style sheet, you can cut down on the amount of formatting information you save with the file itself, thus paring down the file size. Cascading style sheets require Microsoft Internet Explorer version 3.0 or later, or a Web browser that supports cascading style sheets.

In addition to the general policies, you can set policies for how Office 2000 handles Web files. These system policies are found in the following category: Microsoft Office 2000\Tools | Options | General | Web Options…\Files. Use these policies to determine how Office 2000 stores files associated with your Web pages and when to update links in a document. The Check if Office is the default editor for Web pages created in Office policy also lets you set Office applications as the default HTML editors for Office-generated HTML files.

If you want to control how Office 2000 handles Web graphics, use the system policies in the following category: Microsoft Office 2000\Tools | Options | General | Web Options…\Pictures. These policies determine how Office handles graphics associated with your Web pages. Graphics are stored as bitmaps by default, but can be set to Vector Markup Language (VML) format or Portable Network Graphics (PNG) format instead. You can also use the Target monitor policy to optimize your Web pages for a particular monitor size and resolution.

Finally, the encoding policy enables multiple language support for your Web pages. You can use the default language, or you can specify a particular language to use. To specify encoding options, open the Microsoft Office 2000\Tools | Options | General | Web Options…\Encoding category and set the Default or specific encoding policy.

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Access 2000 system policies for Web options

System policies specific to Microsoft Access 2000 are found in the Microsoft Access 2000\Tools | Options\Web Options…\General category. By using these policies, you can change the default colors and appearance of your hyperlinks.

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Excel 2000 system policies for Web options

System policies specific to Microsoft Excel 2000 are found in the Microsoft Excel 2000\Tools | Options\Web Options…\General category. Use the Save any additional data necessary to maintain formulas policy to ensure that your formulas can find all the values they need, even from cells that aren’t in your selected range. Use the Load pictures from Web pages not created in Excel policy to help control the layout of your Web pages, ensuring that your formulas continue to point to the correct cells in a spreadsheet.

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PowerPoint 2000 system policies for Web options

System policies specific to Microsoft PowerPoint 2000 are found in the Microsoft PowerPoint 2000\Tools | Options\Web Options…\General category. You can specify slide navigation, slide animation, and graphic size options by using the system policies in this category.

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Word 2000 system policies for Web options

Microsoft Word includes a system policy to disable features not supported by a particular browser level. You can also set Word as the default editor for all Web pages by using the policies in the Microsoft Word 2000\Tools | Options\Web Options… category.

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See also

By using system policies, you can change options once and apply them to all of your users. For more information, see Using the System Policy Editor.